Due & Done

Cleaning Bid Desk

A bid desk for commercial cleaning companies. We take in your bid requests, pull out the deadlines and required documents, flag what is missing, and turn your walkthrough notes into draft proposals — in your template, at your prices.

You keep the walkthroughs, the pricing decisions, and the final say on every draft. We keep the paperwork straight.

See the 30-Day Pilot — $499 Talk to us first

Where bids get lost

Requests land everywhere

Bid invitations arrive through procurement portals, property managers, email, and word of mouth. Some get logged. Some sit in an inbox until the deadline is gone.

The requirements are buried

A sixty-page specification hides the submission deadline, the insurance certificate, the references, the signed forms. Late or incomplete means disqualified — no matter how good the price was.

Follow-up dies quietly

The owner who prices the bids also supervises the night crews. Sent proposals go quiet, and nobody works them to a decision. The contract goes to whoever followed up.

What the desk does

  1. Intake. Every bid request and attachment is collected into one place and logged within one business day.
  2. Extraction. We read the bid pack and pull out the deadlines — submission, questions, walkthrough — the required documents, and the submission method.
  3. Missing-item checklist. What is absent gets flagged and chased early: the current insurance certificate from your agent, references willing to be surveyed, bonding letters, signed forms.
  4. Walkthrough to draft. Your approved walkthrough notes become a draft proposal in your own template, at your own pricing rules, within three business days — including the tailored sections scoring rubrics reward.
  5. Follow-up preparation. Follow-ups are prepared for your review and sequenced by judgement — which quiet proposal deserves attention this week — until each one reaches a decision or a rebid date.
  6. One attention queue. A single view of which opportunities need action today, instead of a scatter across inboxes and spreadsheets.

Due & Done is delivered as a service today — by people, with AI assistance and human review wherever a mistake would erase the value. The repeatable parts become software as customers prove them. We would rather tell you that plainly than dress a service up as a finished product.

What it is not

  • Not a cleaning company. We never clean anything. The crews, the contracts, and the client relationships stay yours.
  • Not a lead service. We work the bids you choose to pursue; we do not sell opportunities or promise contracts.
  • Not your pricing department. Drafts are built at your pricing rules. No price changes without your sign-off, and nothing is sent in your name without your approval.

Built for owners in the middle

The Cleaning Bid Desk is for the owner-operator of an independent commercial cleaning company: roughly 15 to 75 employees, mostly recurring commercial accounts, actively bidding institutional and property-manager work, with no dedicated estimator. If you price bids yourself — between crews, at night, from the truck — this desk was built for your desk.

One account can be worth $24,000 to $108,000 a year, and contracts come back up for bid every 12 to 24 months. The desk exists so that none of that is lost to a missed deadline, a missing certificate, or a follow-up nobody sent.

Start with a pilot, not a promise

The Bid Desk 30-Day Pilot is $499, prepaid. Every bid logged within one business day with its deadline, document checklist, and missing items. Every walkthrough turned into a draft in your template within three business days. Follow-ups prepared to decision dates. Up to 8 active bids, plus a recovery pass over up to 20 dormant proposals. Read the full scope.

Not ready for the full desk? The Follow-Up Sprint is $299, prepaid: we take up to 20 dormant proposals and prepare a follow-up for each one, for your review. Details on the pilot page.

We are new, and we know it. There are no testimonials on this page because there are no clients to quote yet. What we can show you is the scope, the process, and the price — in writing, before any money moves.