Contractor Estimate Desk
A paperwork desk for small contractors. Your job notes, photos, and measurements become estimates, proposals, and change orders — drafted in your template, at your rates — and the permit packets and quote deadlines stop living in your head.
Where estimates get lost
Written at midnight, from memory
The walkthrough was Tuesday. The estimate gets typed Sunday night, from memory and a phone full of photos. A line item gets forgotten — and the job is won at a price that quietly loses money.
Change orders live in text messages
The customer agreed to the change in a text thread, or on a handshake at the site. When the invoice is questioned, there is no signed paper that says what was agreed, or what it costs.
Quotes and permits stall
Sent estimates are never followed up, so the job goes to whoever called back. Permit packets bounce for one missing form, and the start date slides a week at a time.
What the desk does
- Intake. Send the job notes, photos, measurements, and texts as you collect them. Everything is logged per job in one place within one business day.
- Missing-item checklist. We flag what the estimate or packet still needs before it can go out: the missing measurement, the unspecified material, the license or insurance document, the unsigned change order.
- Draft in your template. The estimate, proposal, or change order is drafted in your format, at your rates and your terms, from your notes — ready for your review, your adjustment, and your approval.
- Permit packets prepared. Application forms and required documents are assembled into a complete packet, checked against the checklist, ready for you to file.
- Deadlines watched. Bid due dates, permit expirations, and quote follow-ups sit in one attention queue, worked until each reaches a decision.
Due & Done is delivered as a service today — by people, with AI assistance and human review wherever a mistake would erase the value. The repeatable parts become software as customers prove them. We would rather tell you that plainly than dress a service up as a finished product.
What it is not
- Not a contractor. We never do the work, visit the site, or speak for your craftsmanship. The jobs and the customers stay yours.
- Not your pricing. Drafts are built at your rates. If a number looks off against your own notes, we flag it — we never set or change a price.
- Not permit filing or legal advice. We prepare complete packets; you file them. Contracts and disputes belong with your attorney, not a paperwork desk.
Built for owners who write every estimate
The Contractor Estimate Desk is for small general contractors, remodelers, and specialty trades where the owner walks the job, writes the estimate, and runs the crew. If the paperwork happens after hours because there is no office staff to hand it to, this desk was built for your desk.
Start with a conversation, not a promise
This desk is new, and its pilot terms are set in the interview — so the scope fits the paperwork you actually have: how many estimates a month, what your change orders look like, which permits you file. About twenty minutes, in writing, by email. Not a sales call.
We are new, and we know it. There are no testimonials on this page because there are no clients to quote yet. What we can show you is the scope and the process, in writing, before any money moves.